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South Dakota State Library Board

MINUTES

Regular Meeting
April 8, 2008

Oakview Branch Library Conference Room
Sioux Falls, SD

NOTE: Prior to the meeting, members of the Board toured the Pheasantland Industries Braille operation at the South Dakota State Penitentiary. REGULAR MEETING
Members Present	Eric Abrahamson, Linda Whitney, Linda Daugaard, Joan Upell, Judy Trzynka, Sam Gingerich (representing Tad Perry)
Member Not Present	Roy Burr
Others Present	Dan Siebersma, SDSL; Quynn Verhelst, recording secretary; Judy Clauson Krull, Mears Library, USF; Allen Aldrich
Call to Order	Board Chair Abrahamson called the regular meeting to order at 10:08 a.m.
Approval of Minutes	A MOTION WAS MADE by Judy Trzynka and seconded by Linda Daugaard to approve the January 17, 2008 and February 7, 2008 minutes. MOTION CARRIED.
Report of the Chair	Eric Abrahamson commented on the 2008 Legislative Session.
Report of the State Librarian	Dan Siebersma reported on a number of items: World Book update Approved by Sr. IT No RFP needed because of Electronic Resources Task Force research Contract in process Electronic Resources Task Force Behind in replacing its members Will replace half this year and half next year Recommendations at the July meeting SD Newspaper Association Database Access will no longer be available 1000% increase in cost Other projects Laura Bush grant project Will bring library education into the region Working with neighboring states (Montana, Wyoming, Idaho) Big Idea project Bring more science and math education and concepts into stories New HOP displays relating to science and math Personnel Dan Boyd is back part-time Three new positions have been advertised: East River Electronic Resources Coordinator, East and West River School Coordinators
SDLN Update	Sam Gingerich presented an update on SDLN, including: Aleph version 18 installation continues; training in SFX/MetaLib is being conducted; Programmer Analyst position is not yet filled; and SDLN Executive Committee continues to refine its strategic plan.
Open Forum
Courier Costs/ILL	Siebersma reported on the current ILL system within the state, which he feels is in need of a complete overhaul. Temporary action should be taken to help those libraries that are struggling with the increased loads as a result of changes at the State Library. Siebersma is asking for approval of a 3 step interim ILL relief plan: State Library absorbs all cost of courier delivery system. Approx. cost = $30K Establish a fund to subsidize postal costs for lending libraries sending materials to other South Dakota libraries not served by the delivery system (not for borrowing library). Initial set-aside is $40K. Establish a fund to replace lost books. Encourage libraries to continue to lending books. A MOTION WAS MADE by Linda Whitney, seconded by Joan Upell to adopt the interim ILL relief plan as presented, with funding for one year. MOTION CARRIED.
Request To Withdraw From State Documents Depository System	Notification of intent to withdraw from the state documents depository system was received from Huron Public Library. SD Administrative Rules provide that a library may terminate its contract by informing the State Library Board in writing at least 30 days before any regularly scheduled quarterly meeting of the board. SDSL is looking into the issue of State Depositories, and a committee is currently working on a new law that would reflect a digital environment. Rapid City Public Library has sent in their notification of intent to withdraw, but it was received too late for acceptance at this Board meeting, so will be on the agenda in July. Another library in Rapid City has indicated an interest in being appointed in RCPL’s stead. A MOTION WAS MADE by Linda Daugaard, seconded by Judy Trzynka to accept the notification from Huron Public Library. MOTION CARRIED.
Break For Lunch	Meeting reconvened at 12:38 p.m.
Strategic Plan 2007 - 2013	Goal 1: Stronger libraries in SD Goal 2: A more informed state government Goal 3: Collections that support the mission Goal 4: Access for all through collaboration Siebersma reviewed the current status of the Strategic Plan, and a Board discussion ensued. As a result of the discussion, the Board directed Siebersma to prepare recommendations for areas of emphasis for the coming year, and present these for further discussion in July.
Next Meeting	July 8, 2008
Adjournment	A MOTION WAS MADE by Linda Daugaard, seconded by Linda Whitney to adjourn. MOTION CARRIED. Meeting adjourned at 2:20 p.m.