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South Dakota State Library Board

MINUTES

Regular Meeting
July 8, 2008

Teleconference

REGULAR MEETING
Members Present	Linda Whitney, Linda Daugaard, Judy Trzynka, Sam Gingerich, Roy Burr
Others Present	Dan Siebersma, SDSL; Quynn Verhelst, recording secretary
Call to Order	Board Vice-Chair Whitney called the regular meeting to order at 10:05 a.m.
Adoption of Agenda	A MOTION WAS MADE by Roy Burr and seconded by Linda Daugaard to adopt the agenda. MOTION CARRIED.
Approval of Minutes	A MOTION WAS MADE by Linda Daugaard and seconded by Judy Trzynka to approve the April 8, 2008 minutes. MOTION CARRIED.
Report of the Chair	No report
Report of the State Librarian	Dan Siebersma reported on a number of items: Personnel update 3 new remote employees 2 resignations 2 Assistant State Librarian positions advertised Interim ILL Relief Plan update Administrative Rules Many out-dated, not applicable, or need to be changed Will have a draft by next meeting FY10 Budget Request Initial request due early August To be reviewed by Board at next meeting 1st floor project Construction to begin soon Completion date is January 30, 2009
SDLN Update	Sam Gingerich presented an update on SDLN, including: Aleph version 18 installation progress; on-going cooperative efforts between SDLN & SDSL; and conducting interviews for the open Programmer/Analyst position. In addition, the SDLN Executive Committee has approved the purchase of an uninterruptible power supply and generator and is looking into the long term budget implications of their strategic plan.
Unfinished Business	Roy Burr discussed e-branch libraries/kiosks.
NEW BUSINESS
Request To Withdraw From State Documents Depository System	Notification of intent to withdraw from the state documents depository system was received from Rapid City Public Library. A MOTION WAS MADE by Roy Burr, seconded by Linda Daugaard to accept the notification from Rapid City Public Library. MOTION CARRIED.
Appointment of State Documents Depository	A letter was received from South Dakota School of Mines and Technology, Devereaux Library, requesting appointment as the Depository Library for State Documents for the Rapid City region. They will take over Rapid City Public Library’s current collection. A MOTION WAS MADE by Sam Gingerich, seconded by Roy Burr to appoint Devereaux Library as the State Documents Depository for the Rapid City region. MOTION CARRIED.
Appointments of Electronic Resources Task Force	For terms expiring 6/30/2009 Private Academic: Lisa Brunick – will continue for 1 year State University: Vicki Mix – will continue for 1 year State Agencies: Rosemary Hayward, Department of Social Services For terms expiring 6/30/2010 Large Public: Heather Stephenson, Siouxland Libraries Small Public: Rachel Lindvall, Sinte Gleska University School Library: Ann Smith – will continue for 2 years A MOTION WAS MADE by Judy Trzynka, seconded by Linda Daugaard to appoint the above members to the Electronic Resources Task Force. MOTION CARRIED
Election of Officers	A MOTION WAS MADE by Linda Daugaard, seconded by Roy Burr to nominate Linda Whitney for Chair of the State Library Board. A MOTION WAS MADE by Roy Burr, seconded by Linda Daugaard to nominate Judy Trzynka for Vice-Chair of the State Library Board. MOTIONS CARRIED
Next Meeting	September 24, 2008 5:30pm – 8:00 pm CST in Chamberlain during SDLA conference. January meeting will be held the day following the SDLA Library Legislative Day 2009. April 14, 2009 – possibly in Sioux Falls July 7, 2009 – teleconference
Recommendations For New Board Members	Discussed recommendations for new Board Members.
Adjournment	A MOTION WAS MADE by Linda Daugaard, seconded by Judy Trzynka to adjourn. MOTION CARRIED. Meeting adjourned at 10:52 am.